General Information

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What is the event?

The 52nd Gulf Coast Regional Conference of Phi Beta Sigma Fraternity, Inc.

What is the Conference theme?

“When We Believe, We Achieve – Stronger Together.”

Who is hosting the Conference?

The conference is hosted by the Gulf Coast Region of Phi Beta Sigma Fraternity, Inc., in partnership with the Theta Mu Sigma chapter as the host chapter.

Who should attend?

• Financial brothers of Phi Beta Sigma Fraternity, Inc.

• Regional and International leadership

• Registered guests and approved participants

• General Board Members and Regional Director Council

• NPHC leadership and affiliates (for our Opening Ceremony and Friday Night Event)

 

Dates & Location
 

What are the dates of the Conference?

Thursday, April 30, 2026 – Saturday, May 2, 2026

 

Where is Conference being held?

Hilton Dallas Lincoln Centre by the Galleria - 5410 Lyndon B. Johnson Freeway
Dallas, TX 75240

 

Registration & Access
 

How to register for the Conference

You can register by going to https://www.pbsgulfcoastregion.org/regional-conference and selecting “Register Now”

 

What are the rates for the Conference?

• Alumni Registration:

  • Early Bird: $300.00

  • Regular: $325.00

  • Late: $350.00

• Collegiate Registration: $225.00

• Guest Registration: $275.00

 

What are the dates of registration?

All Registration started on December 26, 2025. Deadline for all tiers are the following:

• Early Bird Registration – Alumni ends on Sunday, January 18, 2026

• Regular Registration – Alumni starts on Monday, January 19, 2026, and ends on Sunday, March 20, 2026

• Late Registration – Alumni starts on Monday, March 21, 2026, and ends on Sunday, April 3, 2026

• Collegiate Registration ends on Sunday, April 3, 2026

• Guest Registration ends on Sunday, April 3, 2026

 

What is included in the Conference registration?

Brothers’ registration for the Conference includes:

• Official conference badge for identification and access to events

• Access to all conference sessions, workshops, and meetings

• Conference materials and program guide

• Conference Gift (TBA)

• Entry to the Opening Ceremony

• Select meals and refreshments that will be provided on the conference agenda, including our Award Banquet.

• Access to Friday night All-White Casino Party

• Participation in Sigma-specific meetings, caucuses, and regional sessions (for financial brothers)

Guests’ registration for the Conference includes:

• Official conference badge for identification and access to events

• Conference Gift (TBA)

• Entry to the Opening Ceremony

• Select meals and refreshments that will be provided on the conference agenda, including our Award Banquet.

• Access to Friday night All-White Casino Party

• Participation in guest specific meetings that will be provided prior to the conference.

 

Credentials Required

Conference badges must be always worn for entry into official sessions and events.

Conference Meetings & Sessions

 

Are official meetings restricted?

Yes. All Regional and business meetings are open to financial Brothers only unless otherwise specified.

 

What is the dress code for meetings?

• Thursday: (Opening Session) Blue Sigma Blazer, White Shirt, Royal Blue Tie, Black Pants.  All other attendees’ appropriate business suits will be enforced.

• Friday: (Daytime) Business Attire – Dark Suit, White Shirt, and Royal Blue Tie. Appropriate business attire will be enforced.

• Friday: (Evening) All White Attire for all attendees.

• Saturday: (Rededication/Omega Ceremony) Business Attire – Dark Suit, White Shirt, and Royal Blue Tie. Appropriate attire will be enforced.

• Saturday: (General Session) Sigma Polo Shirt (Chapter/State/Region), Black Slacks.

 

Is there a tentative or official agenda for the conference?

We are currently working on the agenda for the attendees and registered guests, and we will have that provided with the expectation by January 31, 2026.

 

Where do our Primary and Alternate Delegates submit their forms at and when is the cutoff date to submit?

All delegates can register at the following links no later than March 2, 2026:

• Primary Delegate Registration Form - https://forms.gle/14bChyCbNnmThioV8

• Alternate Delegate Registration Form - https://forms.gle/CaMsNAzd42candYG7

 

If I am seeking a Regional elected position, am I required to submit a Candidate Form, and what is the submission deadline?

Yes. All Brothers of the Gulf Coast Region who intend to seek an elected position for the 2026–2028 Gulf Coast Regional Administration are required to submit a completed Candidate Form. In addition, all candidates must be financially active and in good standing at the national, regional, and local levels of Phi Beta Sigma Fraternity, Inc. Each candidate is also required to submit a Sigma résumé highlighting professional qualifications and leadership experience, along with a written statement outlining their intent and reasons for seeking the position. All required materials will be reviewed by the Nominating Committee. The deadline for submission of all candidate materials is March 2, 2026.

• Regional Candidate Notification Form - https://forms.gle/3cw5o6L3RAiwfJ29A

Hotel Registration Information

 

How do I register for a hotel stay for the conference?

After completing your conference registration, you will receive a confirmation email with a link to book a hotel room at one of our partner hotels. Please use this link to access discounted conference rates. Hotel reservations are handled separately from conference registration and are subject to availability.

• Hotel booking deadline: April 3, 2026

• Cancellation policy: Reservations may be canceled without penalty through April 29, 2026.

 

Why should I register for a hotel through the conference link instead of booking on my own?
While Brothers and guests have the right to select their own accommodations, booking through the official conference hotel link provides several important advantages. The Conference Planning Committee has negotiated a special conference rate at the Hilton Lincoln Center, offering exceptional value while securing critical benefits that support the quality, coordination, and overall success of the event.

Rates found through third-party booking sites or directly on the hotel’s website may appear comparable, but they often come with strict restrictions, including non-refundable terms and limited cancellation options. In contrast, the conference-negotiated rate provides greater flexibility and protection, ensuring your accommodations are secure while directly supporting the success of the conference.

For these reasons, the Committee strongly encourages all attendees to book through the official conference hotel link.

 

These advantages will significantly enhance the experience for the Brotherhood and all guests in attendance:

1. Discounted rates: The Hilton Lincoln Center has been working with us to offer a special conference rates lower than standard pricing.

2. Guaranteed availability: We were able to reserve a blocked number of rooms for conference attendees, which may sell out or even overbook if you book elsewhere.

3. Simplified billing and support: The conference team can assist with booking issues or changes if you use the official link.

4. Access to group perks: All conference-related amenities—including hotel guest rooms, meeting space, meals, and parking—are provided through a contractual agreement between the Region and the Hilton Lincoln Centre. Registering for the conference and booking accommodations through the official conference hotel link ensures these arrangements are fully honored and supports the detailed planning required to deliver a successful, well-organized conference experience for our Brothers and guests.

5. Hotel Parking Rates: Parking is provided for all attendees at a cost of $6.00/night.

 

Public Events

 

What events are available for our guests that are not registered for the conference?

• Opening Ceremony - Thursday, April 30, 2026, 6:00 PM CST (tentative)

• All-White Casino Party - Friday, May 1, 2026, 7:00 PM CST (Hosted by the Theta Mu Sigma Alumni Chapter) (tentative)

 

Is the Opening Ceremony free to attend?

The Opening Ceremony on April 30, 2026, is free for all attendees, guests, and the public.  Dress attire for the Ceremony we asked that all public attendees are dressed business attire, that will be enforced.

 

Is the All-White Casino Night free to attend?

For attendees, The All-White Casino Night on May 1, 2026, is included as part of conference registration packet.  All others that want to participate in this event will need to purchase a ticket by going to https://tinyurl.com/PBSCasinoParty.

 

Will there be vendors at the conference?

The Planning Team is working on confirming which vendors will be a part of the Conference.  Information on the vendors will be posted soon and will be available to the public.